Effective Date: 26 July 2025

Moata School ("we", "our", or "us") is committed to protecting the privacy of our students, applicants, parents, staff, and website visitors. This Privacy Policy outlines how we collect, use, store, and protect your personal information in accordance with South African laws (including the Protection of Personal Information Act, 2013 “POPIA”), and where applicable, international privacy standards such as the GDPR.

1. Information We Collect

• Personal Information: Full name, date of birth, ID/passport number, email address, phone number, address, parent/guardian details, emergency contacts, etc.
• Educational Records: Previous academic history, certificates, grades, application forms, and admission status.
• Digital Information: IP address, browser type, cookies, and usage statistics when you visit our website.
• Communication Records: Email correspondence, contact forms, and feedback submitted.

2. How We Use Your Information

• Process and manage student applications and admissions
• Maintain academic and administrative records
• Communicate with you regarding your application, enrolment, or queries
• Improve our website and user experience
• Comply with legal and regulatory obligations

3. Legal Basis for Processing

• Your consent
• Performance of a contract or pre-contractual steps
• Compliance with legal obligations
• Legitimate interests of the school (e.g., educational administration)

4. Sharing Your Information

We do not sell or rent your personal data. However, we may share it with trusted third parties, including:

• Educational and regulatory authorities
• Service providers who process data on our behalf (e.g., email delivery, web hosting)
• Where required by law or to protect the rights of the school

5. Data Retention

We retain your personal information only as long as necessary to fulfil the purposes it was collected for, including to meet legal, accounting, or reporting requirements. When no longer required, your data will be securely deleted or anonymized.

6. Your Rights

You have the right to:

• Access and obtain a copy of your personal information
• Request correction or deletion of your information
• Object to processing under certain circumstances
• Withdraw consent (where processing is based on consent)

To exercise these rights, please contact us at admin@moataschool.co.za.

7. Data Security

We take reasonable technical and organizational measures to protect your personal data from unauthorized access, misuse, or disclosure. These measures include secure servers, firewalls, data encryption, and access controls.

8. Use of Cookies

Our website uses cookies to enhance your browsing experience. Cookies are small data files that are stored on your device. You may disable cookies through your browser settings, but this may affect the functionality of our site.

9. Third-Party Links

Our website may contain links to external websites. We are not responsible for the privacy practices or content of those sites. We encourage you to review their privacy policies.

10. Children’s Privacy

We do not knowingly collect personal information from children without parental consent. If you are a parent or guardian and believe your child has provided us with personal data, please contact us to have it removed.

11. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website. We encourage you to review this page periodically for any changes.

12. Contact Us

If you have any questions about this Privacy Policy or your personal data, please contact:

Moata School
Email: admin@moataschool.co.za
Phone: +27 12 771 3972
Address: 296 Justice Mahomed St, Shop 3A Barclay Square Shopping Centre, Pretoria, 0002.